IAIM Training Scholarship Program

Access the IAIM Training Scholarship Program Application here.

Introduction

The International Association of Immunization Managers (IAIM) Training Scholarship Program is open to current immunization managers who hold an Immunization Manager Membership. Immunization managers are defined by IAIM as individuals who are responsible for managing the operation of all components of the immunization program (at either the national or sub-national level). This also includes those members responsible for managing any major component of the immunization program at the national level. The Training Scholarship Program will provide winning applicants with opportunities to enroll in trainings, short courses and seminars. Training Scholarship awards are intended to target critical competencies and skill sets that immunization managers deem important in order to improve the performance of their immunization program.

Training Scholarship awardees will have the opportunity to select courses or trainings from eligible providers which will allow them to advance their management capacity and enable them to achieve higher levels of performance. Training scholarships will be awarded through a competitive application process. Training scholarships are intended exclusively for short courses or part-time trainings which do not require immunization managers to leave their positions or duties for an extended period (defined as more than three months full-time, or more than 6 hours per week part-time.

The program can currently award up to 18 training scholarships between 2014 and 2017. Expenses covered by IAIM for training scholarships include the cost of the course itself, as well as (for in-person trainings) travel, lodging and meal expenses provided in accordance with IAIM’s policies and procedures. The total cost of each training (including travel and accommodation for in-person trainings) should not exceed $10,000 USD.

 


 

Types of Eligible Trainings & Programs:

IAIM Training Scholarship Awards can be applied to a variety of types of programs, including both in-person and online courses. Providers should be accredited by an accrediting body. This helps the IAIM Training Scholarship Selection Committee to ensure the quality of the educational materials and curricula provided. The IAIM Secretariat will assist as required to verify the accreditation of a provider.

Offerings made through accredited universities or other accredited training institutions qualify for the IAIM Training Scholarship Award (provided that the proposed training meets the other financial and programmatic criteria of the IAIM Training Scholarship Program).

 


 

Eligible Subject Areas for IAIM Training Scholarship Awards

IAIM aims to enhance immunization managers’ capacity to advance their immunization programs, and the qualified training scholarship subject areas are intended to target critical competencies/skill sets many immunization managers may employ in their roles.

IAIM Training Scholarship Awards can be applied to the following subject areas:

  • Management & Leadership studies, including but not limited to:
    • Human Resource Management
    • Communication
    • Strategic Planning
    • Financial Planning
    • Health Care Management
    • Health Care Policy
  • Supply Chain Management, including but not limited to:
    • Procurement and Contract Management
    • Operations Management
    • Warehousing, Storage and Transportation Management
    • Forecasting and Demand Management
  • Management Information Systems, including but not limited to:
    • Data Management
    • Systems Design and Analysis (i.e., systems of surveillance)
    • Analytics and Business Intelligence
       
  • Communication and Advocacy, including but not limited to:
    • Public Speaking
    • Technical Writing
    • Business English

       

 

IAIM Training Scholarship Program Candidate Eligibility

The following requirements must be met to be eligible for the IAIM Training Scholarship Program:

  1. Applicant must be a current IAIM Immunization Manager Member
  2. Applicant must be a current immunization manager responsible for managing the immunization program (at either the national or sub-national level), or responsible for managing any major component of the immunization program at the national level
  3. Applicant must meet the eligibility requirements of the institution offering the course or training, as well as the specific requirements of the training or course in which he or she wishes to enroll
  4. Applicant must have a working knowledge of the language in which the training or course will be offered
  5. Applicant must agree to the Terms and Conditions of participating in the IAIM Training Scholarship Program [see Appendix 1 of the application form]
  6. Applicant must complete the IAIM Training Scholarship Application Form
  7. Applicant must submit a signed copy of the Supervisor Agreement Page, included within the IAIM Training Scholarship Program application form.

For the next cycle of awards, the applicant must submit complete IAIM Training Scholarship Program Application by Friday, 10 October 2014. Incomplete or late applications will not be considered. For more information on the application timeline, please see the “Application and Selection Timeline” section.

 


 

Application and Selection Process

IAIM will send announcements to all members when the IAIM Training Scholarship Program application cycle opens. Members must submit their application by using the IAIM Training Scholarship application form, which is available on the Association’s website. The application form asks candidates to provide details about the institution and course/training in which they would like to enroll. It also asks how that program will enhance the candidate’s management skills in one of the key subject areas identified above, and how knowledge gained from the program will be used to improve immunization program performance.

Applicants must choose only one prospective training/course for their training scholarship application. If the applicant is selected as a training scholarship recipient, the applicant is then required to apply to the training/course they selected for their scholarship. If accepted, they must officially enroll with the institution or university providing the training/course in order to receive the scholarship. Upon receiving proof  that the provider has accepted the applicant for the course or training of their choice the Secretariat will work with the recipient and the provider to pay all training/course fees to the institution or university directly on behalf of the training scholarship recipient.

The IAIM Training Scholarship Program Application includes a Supervisor Agreement Page, which requires candidates to obtain their supervisor’s signature prior to application submission. The supervisor, by signing the application, agrees to approve the immunization manager in applying for the IAIM Training Scholarship Program.

A Training Scholarship Selection Committee will review applications for the Training Scholarship Program. This committee will be composed of members of the IAIM Governing Council and the IAIM Secretariat. Decisions will be made based on the specificity, strength and completeness of the applicant’s answers on their application (i.e., how well the candidate builds his or her case that the course or program in-question can help them in better managing their country’s immunization program). Prior to awarding Training Scholarships, the Training Scholarship Selection Committee reserves the right to contact candidates for additional information.

 


 

Application and Selection Timeline

For the next cycle of awards, the applicant must submit complete IAIM Training Scholarship Program Application by Friday, 10 October 2014. Incomplete or late applications will not be considered.

The selected recipients of Training Scholarship Awards will be notified by IAIM on Friday, 28 November 2014. Applicants should bear this timeframe in mind when selecting a course, given that they will not be able to use association funds to enroll in it until after they receive the Training Scholarship award. Training Scholarship Recipients awarded on 28 November 2014 may use their Training Scholarship Award for any eligible course/training beginning between 15 December 2014 and 15 December 2015.

Timeframe for future application and selection cycles:

  2014 2015 2016(1) 2016(2)
Call for applications opens 2 September 12 January 4 January 1 June
Applications due 10 October 20 February 12 February 15 July
Secretariat pre-screening of application 13 - 30 October 23 February - 12 March 15 February - 3 March 18 July - 3 August
Selection Committee review and scoring 31 October - 25 November 13 - 30 March 4 - 20 March 4 - 20 August
Selection of awardees 26 - 27 November 5 - 6 April 25 - 26 March 25 - 26 August
Award notifications sent 28 November 10 April 1 April 30 August

The names of Training Scholarship Award recipients will be published on the IAIM website and may also be included in internal and external publications produced by IAIM, the Sabin Vaccine Institute, or other stakeholders.

 


 

Frequently Asked Questions

“I received an IAIM Training Scholarship Award, but I will be unable to complete the course I enrolled in. What are the consequences?”

Training Scholarship awardees have the responsibility to determine, BEFORE enrolling in a course, that they will be able to complete that course. If a Training Scholarship Award recipient determines after registering for a course, but before the start of the course, that he or she will not be able to complete the course, that recipient must inform the IAIM Secretariat (info@iaimanagers.org) immediately and a refund must be sought. The Training Scholarship awardee must advise in writing the reasons why he/she has to withdraw.

If a Training Scholarship Award recipient has been enrolled in and has begun the training/course, and then finds out that he or she cannot complete the course due to extenuating circumstances, he or she must contact IAIM immediately. The recipient must provide a rationale for why they are unable to complete the course in writing to the IAIM Secretariat Training Scholarship Selection Committee (info@iaimanagers.org). The contents of this correspondence will be confidential. Efforts must be made to work with the provider of the training/course to ensure that the Training Scholarship Award recipient can either complete the training/course at another time, or a refund must be sought.

 

“I was selected as an IAIM Training Scholarship Award recipient, but the training/course I applied to rejected me. Can I apply to another training/course and use my Training Scholarship Award toward another training/course?”

In the event that a Training Scholarship Award recipient is not accepted into the training/course for which he or she received the Training Scholarship Award, the recipient may not use the Training Scholarship Award toward another training/course during the same year. The recipient is encouraged, however, to apply to another training/course in the next application cycle.

 

“My supervisor will not sign the Supervisor Agreement Page included within the application. Am I still eligible for a Training Scholarship Award without completing this page?”

All Training Scholarship Award applications must be submitted with a signed Supervisor Agreement Page. Your application will not be eligible without the signature of your supervisor.

 

"Can I apply an IAIM Training Scholarship award toward a master's degree program?

No. The Training Scholarship Award is intended to be used for short courses, workshops and seminars that offer targeted training in a component of immunization program management, such as management & leadership or management information systems. Applicants may not use a Training Scholarship award towards a master’s degree due to the considerable financial and time investments necessary to complete these programs. While IAIM encourages the professional development of all members, the Training Scholarship is intended to both offer individual professional development and to enhance program performance. If a manager is away from his or her position for too long conducting a master’s degree, it may ultimately negatively impact program performance, rather than enhance it.

 

"If the course costs more than $10,000 USD, can I co-finance the course?"

If you are interested in a course that costs more than $10,000 USD, you can co-finance the course under the following conditions:

  • We must receive written confirmation demonstrating support for the additional costs of the course (whether you will pay the additional costs independently, or you request the additional funding from a third party)
  • The co-financed funds must be deposited with the training institution before IAIM deposits your Training Scholarship Award. If the additional funds are for living expenses, the IAIM Secretariat will work with you to develop appropriate documentation of the use of funds.

 

"If I am awarded a IAIM Training Scholarship are the scholarship funds sufficient for me to purchase a computer?"

 The Training Scholarship Award will cover costs related to certain course materials, such as books and other supplies, but not the cost of a computer. For in-person trainings, other covered costs include travel [airline/train tickets] to and from the training site, visa (if required), hotel and meal costs. All other personal requirements must be paid for by the individual.

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